01
Start with controlled documents
Identify the current revision so the factory and inspector use the same requirements.
- Purchase order and product description
- Drawing number and revision
- Approved sample or reference images
- Buyer checklist and applicable specifications
02
Prioritise critical characteristics
Inspection time is limited. Mark the dimensions, functions and defects that could make the order unusable or unsafe.
- Critical dimensions and tolerances
- Visible workmanship limits
- Fit, assembly or basic function checks
- Colour, finish, marking and identification
03
Define quantity and packaging checks
Product quality is only one part of shipment readiness.
- Order quantity and assortment
- Quantity per inner pack and carton
- Labels, barcodes and shipping marks
- Protection, sealing and pallet requirements
04
State the decision rules
Explain what should be recorded as a finding and who has authority to accept deviations. The inspector reports evidence; the buyer retains the commercial release decision.